Budget Management Documents

The documents listed below contain frequently requested information. 

  1. Valid Fund Category & Fund Combinations - List of valid Fund Category and Fund combinations as well as descriptions of most commonly used funds.

  2. Requisition Category Codes - List of procurement item types and corresponding D-Level Accounts, 5-digit accounts, and workflow routing triggers. (Provided by System Procurement.)

    1. Buyers by Department - As of 09/2020, each department will have a buyer responsible for all items for a department.

    2. Requisiton Reference Sheet - *NEW One page reference guide for completing purchase requisitions accurately

  3. Closing Rules - Closing rules by fund category and fund. Use the table to determine which chartstring balances roll-forward or close at year end.

  4. 9.2 Budgetary Accounts - List of budgetary account codes and roll-ups as of 01/24/2020.

  5. Common Terms - List of commonly used abbreviations and terms.

  6. Common Journal Headers - List of common journal headers and their meanings.

  7. Function Mapping for UNT - Find the function associated with your department or chartstring.

  8. Prorated Expense Calculator

  9. 9.0 Budgetary Accounts - List of budgetary account codes as of 02/29/2016.

  10. Job Codes with D-Level Accounts

  11. Budget Checking Cheat Sheet

Chartfield Values & Trees (Courtesy of the System FIT website)

  1. Accounts - Budgetary from KK

  2. Org Department

  3. Fund Category

  4. Fund

  5. Function

  6. Program

  7. Purpose 
    NOTE: Values in the P1110 Athletic Admin & Activities range may only be used by Athletics.

  8. Site

  9. Project

Gifts, Endowments, & Sponsorships

  1. Fund Category and Gift Fund Cheat Sheet

  2. Gifts & Endowments - Fund Category & Fund Chart - Identifies the appropriate Fund Category for each type of endowment or non-endowed gift. Provides an explanation on endowments.

  3. External Sponsorships: Gift vs. Non-Gift Revenue - Identifies when a sponsorship is or isn't considered a gift. Please contact the Office of Advancement at to request a copy of a Gift Processing Form or for questions regarding the appropriate treatment of an external sponsorship.

Cash Handling Controls Documents

  1. Cash Handling Authorization Form (Fill out after completing Cash Handling training)

  2. Cash Controls Cheat Sheet

  3. Cash Handling Procedures Template and Example

General Instructions

  1. UNT 3rd Party Payment Setup Instructions - Provides guidance on completing external vendor setup forms including contact information for obtaining a W9 or for assistance with setting up electronic payments.