Documents

Budget Management Documents

The documents listed below contain frequently requested information. 

  1. Valid Fund Category & Fund Combinations - List of valid Fund Category and Fund combinations as well as descriptions of most commonly used funds.

  2. Requisition Category Codes - List of procurement item types and corresponding D-Level Accounts and 5-digit accounts. (Provided by System Procurement.)

  3. Closing Rules - Closing rules by fund category and fund. Use the table to determine which chartstring balances roll-forward or close at year end.

  4. 9.2 Budgetary Accounts - List of budgetary account codes and roll-ups as of 09/01/2017.

  5. Common Terms - List of commonly used abbreviations and terms.

  6. Common Journal Headers - List of common journal headers and their meanings.

  7. Function Mapping for UNT - Find the function associated with your department or chartstring.

  8. Prorated Expense Calculator

  9. 9.0 Budgetary Accounts - List of budgetary account codes as of 02/29/2016.

  10. Workflow Coding Triggers

  11. Job Codes with D-Level Accounts

Chartfield Values & Trees (Courtesy of the System FIT website)

  1. Accounts - Budgetary from KK

  2. Org Department

  3. Fund Category

  4. Fund

  5. Function

  6. Program

  7. Purpose 
    NOTE: Values in the P1110 Athletic Admin & Activities range may only be used by Athletics.

  8. Site

  9. Project

Gifts, Endowments, & Sponsorships

  1. Fund Category and Gift Fund Cheat Sheet

  2. Gifts & Endowments - Fund Category & Fund Chart - Identifies the appropriate Fund Category for each type of endowment or non-endowed gift. Provides an explanation on endowments.

  3. External Sponsorships: Gift vs. Non-Gift Revenue - Identifies when a sponsorship is or isn't considered a gift. Please contact the Office of Advancement at giving@unt.edu to request a copy of a Gift Processing Form or for questions regarding the appropriate treatment of an external sponsorship.

Cash Handling Controls Documents

  1. Cash Controls Cheat Sheet

  2. Cash Handling Procedures Template and Example

General Instructions

  1. UNT 3rd Party Payment Setup Instructions - Provides guidance on completing external vendor setup forms including contact information for obtaining a W9 or for assistance with setting up electronic payments.