Budget Management Documents
The documents listed below contain frequently requested information.
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Valid Fund Category & Fund Combinations - List of valid Fund Category and Fund combinations as well as descriptions of most commonly used funds.
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Requisition Category Codes - List of procurement item types and corresponding D-Level Accounts, 5-digit accounts, and workflow routing triggers. (Provided by System Procurement.)
- Procurement Resources - Find your departmental Buyer, Req and PO forms, and other procurement job aides
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Requisiton Reference Sheet - One page reference guide for completing purchase requisitions accurately
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Closing Rules - Closing rules by fund category and fund. Use the table to determine which chartstring balances roll-forward or close at year end.
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9.2 Budgetary Accounts - List of budgetary account codes and roll-ups as of 01/24/2020.
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Common Terms - List of commonly used abbreviations and terms.
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Common Journal Headers - List of common journal headers and their meanings.
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Function Mapping for UNT - Find the function associated with your department or chartstring.
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9.0 Budgetary Accounts - List of budgetary account codes as of 02/29/2016.
Chartfield Values & Trees (Courtesy of the System FIT website)
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Accounts - Budgetary from KK
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Purpose
NOTE: Values in the P1110 Athletic Admin & Activities range may only be used by Athletics.
Gifts, Endowments, & Sponsorships
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Gifts & Endowments - Fund Category & Fund Chart - Identifies the appropriate Fund Category for each type of endowment or non-endowed gift. Provides an explanation on endowments.
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External Sponsorships: Gift vs. Non-Gift Revenue - Identifies when a sponsorship is or isn't considered a gift. Please contact the Office of Advancement at giving@unt.edu to request a copy of a Gift Processing Form or for questions regarding the appropriate treatment of an external sponsorship.
Cash Handling Controls Documents
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Cash Handling Authorization Form - Must be completed annually
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E-sign in Adobe Acrobat or print
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*New* Gift Card Procedure
General Instructions
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UNT 3rd Party Payment Setup Instructions - Provides guidance on completing external vendor setup forms including contact information for obtaining a W9 or for assistance with setting up electronic payments.
Procedural Documents