Resources

The most commonly or requested resources are consolidated on this page. Click among the tabs below to find Documents, Forms and Links that will assist with the budgeting process at UNT.

The documents listed below contain frequently requested information. Scroll through the information below or jump to a section by clicking on these links:

Budget Management Chartfield Values & Trees Gifts, Endowments & Sponsorships Cash Handling Controls General Instructions Procedural Documents

Budget Management

Valid Fund Category & Fund Combination s- List of valid Fund Category and Fund combinations as well as descriptions of most commonly used funds.

Requisition Category Codes - List of procurement item types and corresponding D-Level Accounts, 5-digit accounts, and workflow routing triggers. (Provided by System Procurement.)

Procurement Resources - Find your departmental Buyer, Req and PO forms, and other procurement job aides

Requisiton Reference Sheet - One page reference guide for completing purchase requisitions accurately

Closing Rules - Closing rules by fund category and fund. Use the table to determine which chartstring balances roll-forward or close at year end.

9.2 Budgetary Accounts - List of budgetary account codes and roll-ups as of 01/24/2020.

Common Terms - List of commonly used abbreviations and terms.

Common Journal Headers - List of common journal headers and their meanings.

Function Mapping for UNT - Find the function associated with your department or chartstring.

Prorated Expense Calculator

Job Codes with D-Level Accounts

Budget Checking Reference Sheet

Chartfield Values & Trees

System Chart of Accounts information page

Accounts - Budgetary from KK

Purpose
NOTE: Values in the P1110 Athletic Admin & Activities range may only be used by Athletics.

Site

Project

Gifts, Endowments & Sponsorships

Fund Category and Gift Fund Cheat Sheet

Gifts & Endowments - Fund Category & Fund Chart - Identifies the appropriate Fund Category for each type of endowment or non-endowed gift. Provides an explanation on endowments.

External Sponsorships: Gift vs. Non-Gift Revenue - Identifies when a sponsorship is or isn't considered a gift. Please contact the Office of Advancement at giving@unt.edu to request a copy of a Gift Processing Form or for questions regarding the appropriate treatment of an external sponsorship.

Cash Handling Controls Documents

Cash Handling Authorization Form - Must be completed annually. E-sign in Adobe Acrobat or print.

Cash Controls Reference Sheet

Cash Handling ProceduresTemplateand Example

Gift Card Procedure

General Instructions

UNT 3rd Party Payment Setup Instructions - Provides guidance on completing external vendor setup forms including contact information for obtaining a W9 or for assistance with setting up electronic payments.

Procedural Documents

Procedure for Segregation of Duties

Establishing Auxiliary Enterprises

ABA

- Submit Online in EIS > Main Menu > Campus Self-Service > Transfer (Budget & IDT) > ABA IDT Entry.
- ABA Training Guide
- Budget Adjustment Guidelines
- Need ABA Access? Only users who have attended ABA training will be granted access. ABA Training can be completed on Bridge

IDT

- Submit Online in EIS > Main Menu > Campus Self-Service > Transfer (Budget & IDT) > ABA IDT Entry.
- Need IDT Access? Only users who have attended IDT training will be granted access. Training is provided by the Controller's Office. Please reach out to CO_CashAcctg@untsystem.edu.
- Questions? Contact the Controller's Office.

Other commonly used forms

Chartfield Setup/Change Form: Completed forms should be remitted to the Budget Office via email.
Intra System Cooperation Agreement Routing Sheet
Proxy Request Form: Complete through UNT ServiceNow
UNT Deposit Form: Make sure to enter a description in the "Dept Name/Deposit Description" field. Description is limited to 30 characters. This is the description that can be pulled via a query.
UNT Tax Exempt Certificate: These certificates are for business only, not to be used for private purposes, under penalty of law. Select the Tax Exempt form for the appropriate campus, sign your name and date the form, and provide it to the vendor.

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